I submitted an abstract, but never received a response. How do I know if I my abstract was accepted for a podium presentation?
Email notifications will be sent, on January 4, 2019, to the individual who submitted the abstract. That individual is responsible for informing the rest of the author group as to the status of the abstract's acceptance. If you have not received a response, please have the individual who submitted the abstract check the email inbox from the address in which the abstract was submitted. If there is no notification to be found, please contact speakers@AUAnet.org with your abstract submission #.
How do I know my abstract number?
During the abstract process you will likely receive two different numbers. One upon submission of your abstract and a new number if your abstract has been selected for publication/presentation. You will want to reference the second number (the one you receive after acceptance and can be found in the Conference Harvester) as that will be your abstract's identifier in publication; also referred to as your publication number Example: PD12-02. An email with the login information for the Conference Harvester will be sent to the presenting author in late March of 2019. If you are unable to locate this number after accessing the Conference Harvester, please email speakers@AUAnet.org.
Can I add an author to my abstract?
No. There can be NO changes to the abstracts after the submission deadline of November 1, 2018. This includes the addition or removal of an author.
Can I make changes to my abstract, such as changing the title?
The AUA will accept the addition of an author until Friday, February 1, 2019. To do so, you must send an email to speakers@AUAnet.org, including the full name, institution, city/state/country and email address of the author to be added, as well as noting whether this author has any disclosures to note in regards to the abstract.
What if I discover a typo or some of the data used in my initial abstract has changed since the time of submission?
No aspect of the abstract can be changed after the submission deadline of November 1, 2018. If the data or methods have changed since the time of submission, please feel free to use your slide presentation to highlight these changes/updates.
I need to withdraw my abstract. What do I do?
To withdraw an abstract, please submit an email request to speakers@AUAnet.org. Be sure to cc all co-authors in the communication, as all must be aware of and in agreement with the withdraw request. *Note: any withdraw request that does not include ALL the abstract authors in the "cc" section of the email will not be processed.
The email request must present the following information within the body of the email.
Reason for withdraw:
**Removal of a withdrawn abstract from publication cannot be guaranteed if the request is received after Friday, February 1, 2019.
If I am creating a poster for my abstract, why do I need to create slides as well?
The first 30 minutes of the poster session will be for poster viewing. Roving moderators will ask clarification questions of the presenters while they stand by their posters.
During the next 85 minutes each presenter will have 1 minute to present their 2 slides and 2 minutes for questions from the audience and/or moderators.
The poster will remain on display during the entire session and does not travel with you to the stage.
What size/orientation does my poster need to be?
Presenters are free to choose the size and orientation they feel best displays their abstract information. The tackboards used to display the posters are 4' tall by 8' wide. The AUA strongly recommends that posters are not printed in excess of 3.5' x 7' in landscape format.
Why do I need to submit my presentation in advance?
The AUA requests advance submissions as a way to ensure the deliverance of Annual Meeting presentations against unforeseen circumstances.
Can I just take my slides to the session room?
No. All presentations for podium sessions are pushed from the Conference Harvester in the Speaker Ready Room. The audio technician in the room will not have the time/ability to upload individual speaker presentations from a thumb drive or laptop.
Will I be able to update my slides after I upload them?
Yes. Slide presentations can be update/new version via the online submission site or onsite by visiting the Speaker Ready Room in Chicago. If your session is scheduled prior to the opening of the Speaker Ready Room or if your travel arrangements will not allow you to visit the Speaker Ready Room in advance of your presentation, please email speakers@AUAnet.org for assistance.
Can I use Prezi instead of a PowerPoint presentation?
Unfortunately, the AUA Annual Meeting is not currently configured to support presentations through Prezi. Presentations must be via PowerPoint or other non-internet based slide presentation system.
What if my presentation was created on a Mac? Can I present the presentation from my laptop?
No. Slides cannot be presented directly from a laptop. The Speaker Ready Room does have a select number of Mac computers for use and the presentation system accepts files from Macs. However, it is imperative that Mac users visit the Speaker Ready Room in order to review their presentation (especially if videos are included) to assure that there are no issues with the presentation flow.
Why must I visit the Speaker Ready Room 24-hours in advance of my presentation?
Speaker Ready Room computers are configured with the hardware and software used in the meeting rooms. The Speaker Ready Room provides speakers with the opportunity to make updates to their presentations, and be certain all slides and videos are being displayed as expected. The volume of traffic in the Speaker Ready Room can be quite heavy at peak times, preparing to visit the day before your session protects against unexpected delays.
What if I am unable to visit the Speaker Ready Room 24-hours in advance of my presentation?
Due to travel constraints, some speakers may be unable to visit the Speaker Ready Room the day prior to their presentation. In this case, you may visit the Speaker Ready Room on the day of presentation. However, we strongly advise that you plan to do so at least 3-4 hours prior to your session start time. If you are still concerned you will not be able to visit the Speaker Ready Room within this time frame, please contact speakers@AUAnet.org prior to the start of the Annual Meeting for assistance.
I was to be the presenting author on an abstract, but I am no longer able to attend the meeting. What do I do?
If a presenter is unable to attend the meeting one of the abstract's listed co-authors may present instead. Please contact speakers@AUAnet.org for assistance in making this update.
Does the presenting author have to be a co-author on the abstract?
Yes. Only an author listed on the abstract is allowed to present the abstract at the AUA Annual Meeting.
What if none of the abstract's authors are able to attend the meeting to present. Can a colleague present in our place?
No. Only authors listed on the abstract at the time of the abstract submission/acceptance are allowed to present the abstract at the AUA Annual Meeting. If none of the co-authors are able to present, the abstract must be withdrawn. (To withdraw, please submit an email request to speakers@AUAnet.org. Be sure to cc all co-authors in the communication, as all must be aware of and in agreement with the withdraw request).